Role Title: Bookkeeper
- Status: Filled on Nov 1st 2017
- Start Date: [expected Nov 1st or Nov 15th 2017 ]
- Expected commitment: Minimum 2 years
- End of Services Notice: 2-month advance notice
- Pay Rate: $1,200 per month
- Exp. Time Commitment: Part time, 5-10 hours per week
- Application: Please provide resume and 2 references, and mail them to [email protected]
Qualifications:
- Extensive experience with Quickbooks
- Bookkeeping experience
- CPA qualification preferred but not required
- Attentive to detail, responsive, courteous and professional
- Experience in dealing with accountants and auditors
- Experience in working with small business or non-profit organizations is preferred
Role Description:The bookkeeping services for FC Berna, Inc. (“BERNA”) would consist of the following:
1. Quickbooks- Make sure that all of BERNA’s transactions are properly captured in Quickbooks
- Make sure that revenue and expenses are properly allocated to BERNA’s programs
- Reconcile balances in Quickbooks versus Bank Statements
2. Invoices & Checks- Process invoices received via email or in hard copy. The aim is to have the vendor receive payments within 2 weeks following BERNA’s receipt of the invoice.
- Obtain approval for invoices from the program director (if applicable) and from the Treasurer. If program director is unavailable, approval from the Treasurer will suffice. If Treasurer is not available, the President of the club will provide approval.
- Escalate situations where invoices do not appear to be correct, or where they do not meet BERNA’s minimum standards for invoices
- Prepare checks for invoices, refunds and financial aid, obtain signatures from Treasurer, and mail them
- Keep physical invoices, records of checks, refunds, etc.
- Hand over the hard copies to Treasurer once a year (by calendar year), ideally following preparation of financial statements or audit
3. Blue Sombrero- Obtain revenue split by program for weekly revenue payment and use this to allocate revenue in Quickbooks into respective BERNA programs.
- Process refunds and financial aid discounts by crediting back credit cards
- Modify client registration following refunds that result in withdrawal from program
- Monitor open orders and failed credit cards payments via payment plans
4. Email Mailbox- Monitor an email mailbox used for invoices
- Escalate to Treasurer any matters that require attention. The objective is to make sure that no requests and invoices are left unaddressed.
- The expectation is that the mailbox will be monitored at least twice a week
5. Meetings- Meet with BERNA’s Treasurer weekly for approximately 1 hour. During less busy season, meet every other week, or less frequently depending on mutual agreement.
- Twice a year attend FC BERNA’s board meeting as a guest. Currently the meetings take place in the evening on the 1st Sunday of each month.
6. Liaise with BERNA’s Accountants and Auditors- During preparation of annual financials, or when dealing with complex transactions, work with BERNA’s accountants to help answer questions and aid in preparation of financial statements
- During an audit, liaise with BERNA’s auditor to answer questions and provide supporting materials